The ETAM Group is recruiting for its buying office department based in Hong Kong a Finance & Administrative Director speaking French and English.

Job Overview:

We are seeking a dynamic and experienced professional to lead the Finance, HR, Legal, IT, and Administrative operations across our Asia-based entities (EISA, EISC, EISB, and EGS). This role acts as a critical bridge between our regional offices and Group Headquarters, ensuring sound financial stewardship, regulatory compliance, and efficient operations across functions and countries.

Key Responsibilities:

Finance & Accounting

• Prepare full Profit & Loss budgets and forecasts across all departments and entities.
• Collaborate with HQ to align on topline assumptions and financial targets.
• Review and approve monthly closing reports; manage account creation, consolidation, and reconciliation issues.
• Authorize all payments, including supplier invoices, payroll, and expense reimbursements.
• Oversee financial set-ups such as Power of Attorney or Director Nominations required for payment approvals.
• Manage and approve payment terms for suppliers; maintain the master file and ensure ERP/PO alignment.
• Handle EGS commission structures and dividend processes in coordination with HQ legal/accounting teams.
• Liaise with financial/legal advisors on audits, tax matters, and entity closures.
• Monitor EIS monthly cash flow and report payment delays to HQ.
• Prepare annual cash requirements for HQ treasury.
• Review and approve statutory financial audits and tax filings.

Human Resources

• Approve payroll and compensation changes for Hong Kong, Shanghai, and Dhaka offices.
• Oversee annual appraisals, salary revisions, and bonuses in collaboration with HQ.
• Approve travel allowances and ensure accurate application of company policies.
• Maintain and manage the Etam LeaveApp using PowerApps, SharePoint, and Power Automate.
• Supervise recruitments and terminations, ensuring legal compliance across all jurisdictions.
• Coordinate onboarding and offboarding processes with Admin and IT teams.

Legal & Compliance

• Draft and review contracts for suppliers and employees across all entities.
• Ensure proper execution of agreements, including the legal authority for sign-off.
• Maintain compliance with all statutory and regulatory obligations .
• Act as liaison between HQ legal and local counsel for all legal issues.

Information Technology

• Oversee ERP implementation and system development projects.
• Approve and monitor IT infrastructure, applications, interfaces, and related purchases.
• Ensure compliance with regional legal requirements, especially in China (e.g. IT audits every three years).

Logistics

• Serve as key contact for logistics coordination with HQ, including packing list automation (transitioning to Odoo).

Projects & Process Improvement

• Act as key stakeholder or support function for Group and regional transformation projects (e.g. Visiativ, Livy, Arkane, Lemonade, etc.).
• Approve new supplier creations and support their migration to automated platforms.

Administration (Hong Kong)

• Manage office leases, renovations, and day-to-day operations.
• Coordinate office-related activities, employee safety protocols, and special situations (e.g. typhoon arrangements, work-from-home policies, etc.).

Qualifications:

You have a Degree in Finance, Accounting, Business Administration, or related field; CPA or equivalent preferred and a 10+ years’ experience in a senior finance or operations leadership role, preferably in a multinational or regional setting.

• French and English are mandatory
• Strong understanding of legal, HR, IT, and administrative frameworks across Asia.
• Proficiency in ERP systems, SharePoint, Power Automate, and advanced Excel.
• Exceptional leadership, communication, and organizational skills.
• Proven ability to work cross-functionally and cross-culturally

"Through its WECARE program, the Group is committed to being rigorous and transparent in the design of its collections, to innovating for a more sustainable fashion industry, and above all, to placing people — in all their diversity — at the heart of change."